How to Use Copernic to Find the Needle in the Haystack

We are creating more digital information today than ever. Word documents, Excel spreadsheets, PDF proposals, pictures, video — all are piling up on our hard drives. The trick is finding a document when you need it. “I wonder… in what folder would I have stored that document?”

Copernic Desktop Search

This question is all too common. The more information we have, the harder it is to find that one piece of information we need right now.

Searching for an email in Outlook is better than it used to be, but still not great. The Windows 10 operating system also has a much better search, but still not great.

That’s why Copernic Desktop Search is such a great tool.

Using Copernic Search Tool

I’ve used this program for many years and find it indispensable when I’m looking for information contained in a document, and I can’t remember where I might have stored the physical file. Typing a word or phrase in the search field instantaneously pulls up a list of documents that contain that search term.

Using file type allows you to narrow your search

Using file type allows you to narrow your search

The program indexes the content of a wide variety of file types and then allows you to search for specific information contained in those documents. Once Copernic creates an index from existing records, finding a particular document located on a physical drive is quick and easy, taking mere seconds.

File types available in the search include Microsoft Office files, text documents, text found within PDF files, emails, contacts, Internet browsing history, music, pictures, and videos located on your local hard drive and network drives. It is easy to use, has little impact on your PC’s performance, and returns search results quickly.

To find a file, simply type in the keywords and the software retrieves all matching files with that word. The more keywords entered, the more refined the results will be.

There are other products available that perform similar tasks, but I have found Copernic to be consistently fast and easy to use.

There is a limited free version (a maximum of 10,000 files) that you can install to see how well it works for you. There are several other paid versions adding additional file types and capabilities depending on your needs. I use the Professional Edition. The small increase in cost is more than justified because of the other capabilities included. I simply don’t want to waste time looking for files.

If you’re not using a third-party search program, the Copernic Desktop Search program is well worth testing.

What other tools do you use to find information located on your storage drives quickly?

Steve Anderson provides information to insurance agents about how they can use technology to increase revenue and/or reduce expenses. He speaks professionally to hundreds of agents each year on the future of technology, the social web, and how insurance agencies can establish their Internet presence.

Please note: I reserve the right to delete comments that are offensive or off-topic.

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2 thoughts on “How to Use Copernic to Find the Needle in the Haystack

  1. In one of your presentations at IIANC you mentioned a ruler program that put a ruler or line highliter on the monitor when usin tables in word or excel type programs. What was it ?

  2. Have been using the full version since January. It’s very helpful – especially with my junked up OneDrive, DropBox etc. The only problem is trying to think of enough keywords to avoid a search that yields hundreds of results. But I shouldn’t complain about a search engine that works too well.